Modernization Program Project Management

 
Interrelated duties or tasks implemented within a certain time in a fixed period on a certain cost with other limitations following a certain strategy is known as project (Dictionary.com (2016), occasionally these projects have been outsourced to a specialized outsourcing companies which are specialized in project management, in order to maximize their efficiency within available resources.

Being employed by a consultancy firm, I have been given a task to complete a consultancy report so the company can reemploy and execute its “Modernization Program”. The report will help to identify and rectify the best abilities being executed on the basis of the detailed set of the tasks explained in this report. All the analysis and the evaluation of the said program to cover all the aspects of the execution will be provided. The relationship between the firm and Remploy will be strengthened by implemented the required changes.

Reason

  • The general objective of this venture is to modernize Remploy processing plants that are being worked by debilitated individuals to limit operational cost.
  • Another objective is to augment the general effectiveness of all Remploy manufacturing plants by diminishing the reliance on individuals and limiting general blunders that may happen.
  • The change must be made in a manner that the representatives don’t feel constrained or debilitated by this modernization.
  • The extent must be finished inside the given spending plan.[G9][G10]
  • Employees must be acceptable, moved and remuneration must be given to the individuals who are not willing to acknowledge this change.[G11][G12]
  • To guarantee that Remploy and its representatives are happy with the general execution of the program. This must be done gently.

Scope

Remploy is in charge of the work of crippled individuals all through the Assembled Kingdom. This includes extraordinary abilities with a specific end goal to handle incapacitated individuals and help their reintegration in the general public. Remploy has been practical since the finish of World War II and from that point forward they have been in charge of making and giving employments to a large number of impaired individuals. Through this modernization program, Remploy means to make more occupations and increment the number of individuals utilized while keeping the spending restricted. This has been remembered and a Gantt diagram has been made to meet the given time span of the venture.[G13][G14][G15]

An exhaustive arrangement has additionally been set up to guarantee a smooth and simple move of Remploy to a more current working environment. This reintegration is aided by the given spending plan on which light will be shed also in this report.

Objectives

The program plan for this report diagrams the essential undertakings that will be required to start, arrange and execute the program for Remploy. This will likewise incorporate a definite design of the arranging of the program which will be the urgent piece of this program. All dates are well thought and plainly named.

Gantt Chart

S. No

Task Number

Task Name

Start Date

End Date

Duration

1

1

Initialization of the program[G17]

2/1/2017

26/1/2017

20 days

2

1.1

Scope definition

2/1/2017

7/1/2017

6 days

3

1.2

Identification of roles

10/1/2017

15/1/2017

6 days

4

1.3

Finalization and Gain of approval

17/1/2017

26/1/2017

8 days

5

2

Planning of the project

27/1/2017

24/4/2017

62 days

6

2.1

Development of a plan

27/1/2017

16/3/2017

35 days

7

2.1.1

Work breakdown structure development

27/1/2017

7/2/2017

8 days

8

2.1.2

Program staffing plan

8/2/2017

16/2/2017

7 days

9

2.1.3

Program schedule plan

17/2/2017

2/3/2017

10 days

10

2.1.4

Project budget development

3/3/2017

16/3/2017

10 days

11

2.2

Project Control Plan Development

17/3/2017

24/4/2017

27 days

12

2.2.1

Technical assistance development

17/3/2017

28/3/2017

8 days

13

2.2.2

Quality management plan

29/3/2017

6/4/2017

7 days

14

2.2.3

Contingency management plan

7/4/2017

17/4/2017

7 days

15

2.3

Finalization and Gain of approval

18/4/2017

24/4/2017

5 days

16

3

Execution of the Project

25/4/2017

25/4/2021

1044 days

17

3.1

Phase One

18

3.2

Phase Two

19

3.3

Phase Three

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The program plan for this report diagrams the essential tasks that will be required to start, arrange and execute the program for Remploy. This will likewise incorporate a nitty gritty design of the arranging of the program which will be the critical piece of this program. All dates are well thought and plainly marked.

The execution of the project will be done in three basic stages that have been estimated to take around 3-4 years depending on the number of working days and the efficiency of execution. The stages are in line with the case study of Remploy which breaks it down to its core levels. The manpower to be used has not been highlighted in the chart due to its vast and immense execution. This will need a more thoroughly thought plan to be done during the planning phase of the program. The execution phases have been described below:

  1. Phase 1
  • Closing of sites that have been selected for the program
  • Transfer of employees and equipment to a new site
  1. Phase 2
  • Reintegration of employees in the new environment
  • Restarting business in the new sites using transferred equipment and employees
  1. Phase 3
  • Help change the mindset of employees and speed up the progress of business by helping them settle down in the new environment
  • Ensure that the business operates competitively and efficiently with the market and all legislations are satisfied

COST ESTIMATION

A comprehensive budget provides management with an understanding of how funds will be utilized and expanded over time for projects or operations (Insight®, 1997). [G18]The budget for the five-year plan has been set around 555[G19] million pounds by the department of work and pension. The Minister for disabled people had set out this budget in order to reduce costs by modernization and helping disabled people compete with the competitive market. The breakdown of this budget is shown below. It should be kept in mind that Remploy is responsible for 84 factories that need to be modernized and employees relocated, therefore, the execution of the project is bound to use the maximum amount of [G20][G21]allotted money. The amount of money that remains can be used to compensate and make up for any damage that may be incurred during the implementation of the project.[G22]

Task No.

Item

Cost (GBP)

1

Initialization of the project

100,000

1.1

Identification and Development of personnel

100,000

2

Planning of the program[G23]

11,000,000

2.1

Development of a plan

500,000

2.2

Development of project control plan

500,000

2.3

Finalization of the program[G24]

100,000

3

Execution of the program[G25]

268,000,000

3.1

Phase one

168,000,000

3.2

Phase two

50,000,000

3.3

Phase three

50,000,000

Total

279,100,000

Advantage administration arranges required to determine the advantages that will be conveyed by the usage of a venture or a program (Benefit administration arrange layout – activity, 2015). In this report, an intensive advantage administration arrange has been created to guarantee that the turning points are unmistakably delineated and distinguished to guarantee that the program is on track with its encouraging. Without an advantages administration program, this report would pass up a great opportunity for one of the vital elements that should be distinguished and fill in as a reason for the execution of the program. One such advantage and encouraging to accomplishment have been laid out in the table beneath while utilizing key execution pointer as a help screen the viable use of accomplishing business destinations (Inc, 2016).[G26]

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BENEFIT: Reduction in operational cost

KPI:

Liquidity and cash flow improvement

Measure

Baseline

Value (dd/mm/yyyy)

Target

Value (dd/mm/yyyy)

Interim target

No

Source

Monthly cost

Reporting

Forum

Bi-monthly report

Start date

Frequency

Every two months

End date

When will reporting finish (dd/mm/yy)?[G27]

Responsibility for reporting

Name

Position

Factory supervisor

Organisation

Remploy

Dangers are constantly present when the usage of another program is considered. This hazard must be imagined and distinguished by the venture administration group to guarantee that the administration can handle and moderate any dangers without bringing on any money related weight. The dangers distinguished are ordinarily overseen by the firm all through the usefulness of the firm which makes is simpler for them to be taken care of. As a specialist, we are pleased with our capacity to prepare for time and deal with the program at each progression of the arrangement.[G28][G29][G30]

Risk

Risk Level

Likelihood

Mitigation Strategy

Hours per person

High

Certain

A comprehensive management approach must be applied

Programme Schedule

High

Certain

Strict policy of implementation and extra days kept for delays and losses

Project deliverables

Low

Likely to some extent

Deliverables are clear to all parties. Will be reinforced from time to time

Lack of commitment

Low

Unlikely

Team is motivated to ensure a smooth transition

Media and Political pressure

Medium

Uncertain

Constant update and communication with stakeholders and media personnel

Loss of individuals

Low

Unlikely

Retention and bonus payments provided to key individuals to keep them motivated

Partner administration is the way toward dealing with the desire of any individual who has an enthusiasm for a venture or will be influenced by it and is a key initiative instrument. At the point when there is a cognizant and organized drawn nearer, partner administration secures the possession and responsibility fundamental for conveying changes (Board, no date). The accompanying graphs portray the partner administration and correspondence arranges altogether [G31]that will be actualized to guarantee that correspondence between the venture administration group and the group of Remploy will be all around educated at all time.

Stakeholders need to be identified and informed about the processes going on within the program. These stakeholders are as following:

  1. Project management consultant
  2. HR team of Remploy
  3. Remploy financial experts
  4. Remploy operational expert
  5. Remploy management
  6. Equipment suppliers
  7. Office of Minister for disabled persons
  8. Equipment suppliers and contractors
  9. Employees of Remploy

The following matrix shows the distribution of the above-mentioned stakeholders for the modernization program to be implemented by Remploy.

 

Introduction

According to Management Guide.com, a project management framework is a subset of tasks, tools, and templates used in combination by the team to envision the major elements of the projects which ar[G34]e needed to initiate a program (Guide, 2010). These elements ensure that the resources such as money, employees, equipment and time are used to their maximum potential by efficient planning, implementation, and control. This ensures that the deliverables of the project are achieved on time which helps the overall p[G35]rogress of the program.

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There are numerous frameworks that are used in the business world today which are there to aid the project management team to work their way around a project. These frameworks include the Risk management framework, Change management frame[G36]work, Process based management framework and lean management framework. It is not easy to decide which framework to work with since there are numerous businesses with multiple deliverables and no framework is proven to produce the best result. Two or more frameworks can sometimes be merged by a manager depending on their requirements.

Two frameworks that will be discussed for this project are Change management framework and Risk management framework. The advantages, disadvantages and critical analysis of each framework are discussed below.

CRITICAL JUSTIFICATION

Risk Management framework

Risk management framework identifies the risks involved in the project with respect to stakeholders and provides a detailed analysis of each risk. The risk management framework is widely used due to its vast application and capability of mitigating risks related to a project.

The disadvantage of using this framework especially for this Modernization program would be the huge amount of expertise required to calculate and analyze all risks involved with the project. Since the program is scheduled to be implemented in five years, this can cause an, even more, uncertainty which would increase the cost related to expertise.[G37][G38][G39]

Change Management framework

Chance administration system distinguishes the dangers required in the venture as for partners and gives a point by point examination of each hazard. The hazard administration structure is broadly utilized because of its immense application and ability of moderating dangers identified with a venture.

The detriment of utilizing this structure particularly for this Modernization program would be the enormous measure of ability required to compete and break down all dangers required with the venture. Since the program is planned to be actualized in five years, this can bring about a significantly more instability which would build the cost identified with skill.[G40][G41]

Reflection and Conclusion

  1. (2016) in Available at: http://www.businessdictionary.com/definition/project.html (Accessed: 18 December 2016).
  2. Insight®, P. (1997) Project management and the comprehensive project budget. Available at: http://www.projectinsight.net/project-management-basics/basic-project-budget (Accessed: 19 December 2016).
  3. Benefit management plan template – initiative (2015) Available at: http://www.dtf.vic.gov.au/Publications/Investment-planning-and-evaluation-publications/Investment-management/Benefit-management-plan-template-Initiative (Accessed: 19 December 2016).
  4. Bourda, F. (no date) Tata Consultancy Services. Available at: http://www.tcs.com/SiteCollectionDocuments/White%20Papers/EntSol-Whitepaper-Stakeholder-Management-0713-1.pdf (Accessed: 19 December 2016).
  5. Inc, K. (2016) KPI examples. Available at: https://www.klipfolio.com/resources/kpi-examples#gref (Accessed: 19 December 2016).
  6. Guide, M.M. (2010) Project management framework: Definition and basic elements. Available at: http://www.mymanagementguide.com/project-management-framework-definition-and-elements/ (Accessed: 19 December 2016).
  7. Unknown (2010) Change management framework – work process improvement – Charles Sturt university. Available at: http://www.csu.edu.au/special/wpp/resources/change-management-framework (Accessed: 19 December 2016).

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