Project Construction Management

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Date: 22^nd March 2017

Dear VU Pty. Ltd.,

RE: Construction Management Services

I refer to your advertisement regarding the delivery of construction management services, as tendered online on 8^th March 2017 and thus desire to express our interest in executing the expected objectives of the project. Best builders and management services had been established in the year 2005 and for the past 12 years, we have been basically engaged in managing and delivering projects. Our familiarity with your preferences and objectives is totally unparalleled thus making Best builders and management services team an immediate asset to the VU Development complex project. The experience, expertise and competency of Best builders and management services will indefinitely ensure a successful project termination which will undoubtedly be executed within the prescribed budget and time period.

Below mentioned are our prime strengths that perfectly favor your proposed project:

Sound knowledge and strong track record of planning, initiating and executing projects within the prescribed budget and time
Diverse experience in the development of high rise buildings
The same project team has been working on similar kind of projects since the establishment of Best builders and management services
Team coordination and mutual understanding of individual roles and responsibilities in delivering a successful project

We as a team are pretty confident that the quality of our experienced professional staff will indefinitely lead to VU development complex project a success. And hence, we all are excited about the opportunity to work with your organization for the execution of this project. I thus look forward to discuss this with you further.

Yours sincerely,

Glenn Maxwell

Project Director

Best Builders and management services

1. Introduction of our firm

Best Builders & management services is privately owned professional firm providing design, construction and management services. The firm was established in 2002 in Melbourne CBD with a view to take after the most elevated proficient norms. Regardless of whether a venture is expansive or little the experts at BBMS work with the steadiness and responsibility to fulfill customer needs with the mix of involvement, expert aptitudes and the innovative use of ideas.

Our operation started in 2005 with the motivation behind giving assortment of services on request of its first significant client. We have been included in outline and development of numerous medium ascend and elevated structures in Melbourne. With more than 25 profoundly devoted lasting staffs and different partners give an incorporated way to deal with multidisciplinary designing and construction projects.

1.1 Capability

BBMS has a reputation of over 12 years in the field of building design, construction and management services for local and worldwide projects. We have offices and extensive building assets and experience to give point by point designing outline, development and consultancy administrations for compositional, basic, electrical, mechanical and sterile designing plan. Our dedication and diligent work to rehearse imaginative strategies has helped BBMS to set new guidelines and values.

We have highly qualified groups of designers, engineers, construction teams, project and risk managers. At BBMS the hard-working attitude is alive. The experts drew in here are completely devoted to give the absolute best yield at least conceivable cost.

Best builders and management services has undertaken many large scale and challenging projects in the past years which gives us the confidence to undertake your proposed project.

Relevant services, Best builders and management services has been involved with:

1.2 Past successful projects

Assignment name: Construction of 35 Spring street	Country: Australia
Location: Melbourne	Address: 35 Springs Street Melbourne VIC 3000
Professional Staff Provided: Architects, Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC Engineers	Number of staff: 17
Client: Colliers International	Start Date: March 2014
Finish Date: February 2017	Duration: 35 months
Name of Senior Staff: Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience) Shreysha – Head of Architecture (25 years industry experience) Vani – Sanitary Coordinator (23 years industry experience) Simar – HVAC Designer (20 years industry experience) Estefania – Senior Structural Engineer, Construction manager (24 years industry experience) Jack – Senior Electrical Engineer (20 years industry experience)
Description of Project: The project is the construction of the 35 Spring street apartment building. The Complex is 45 stories high (166m), with a construction budget of $350,000,000 with a 35 month build time

Assignment name: The construction of Vision Apartments	Country: Australia
Location: Melbourne	Address: 500 Elizabeth street Melbourne VIC 3000
Professional Staff Provided: Architects, Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC Engineers	Number of staff: 25
Client: Visions Apartments	Start Date: September 2010
Finish Date: December 2013	Duration: 39 Months
Name of Senior Staff: Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience) Shreysha – Head of Architecture (25 years industry experience) Vani – Sanitary Coordinator (23 years industry experience) Simar – HVAC Designer (20 years industry experience) Estefania – Senior Structural Engineer, Construction manager (24 years industry experience) Jack – Senior Electrical Engineer (20 years industry experience)
Description of Project: The project is the construction of the Visions Apartments complex in Melbourne. The structure is 69 stories high (223m) and has a construction budget of $500,000,000 with a construction time of 39 months

Assignment name: Construction of Optus Centre Melbourne	Country: Australia
Location: Melbourne	Address:367 Collins street Melbourne VIC 3000
Professional Staff Provided:Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC Engineers	Number of staff: 14
Client: Optus	Start Date: April 2011
Finish Date:September 2013	Duration: 30 Months
Name of Senior Staff: Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience) Shreysha – Head of Architecture (25 years industry experience) Vani – Sanitary Coordinator (23 years industry experience) Simar – HVAC Designer (20 years industry experience) Estefania – Senior Structural Engineer, Construction manager (24 years industry experience) Jack – Senior Electrical Engineer (20 years industry experience)
Description of Project: This project consists of the construction of the Optus centre in Melbourne. The structure is 34 stories and has a budget of $300,000,000 with a construction time of 30 months.

Assignment name: Construction of The International Tower 1, NSW, Sydney	Country: Australia
Location: New South Wales	Address: 200, Barangaroo Avenue, Sydney NSW 200
Professional Staff Provided: Architects, Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC Engineers	Number of staff: 13
Client: ITS development	Start Date: 2016
Finish Date: 2012	Duration: 40 months
Name of Senior Staff: Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience) Shreysha – Head of Architecture (25 years industry experience) Vani – Sanitary Coordinator (23 years industry experience) Simar – HVAC Designer (20 years industry experience) Estefania – Senior Structural Engineer, Construction manager (24 years industry experience) Jack – Senior Electrical Engineer (20 years industry experience)
Description of Project: The project is the construction of the International Tower 01 office and residential building. The Complex is 49 stories high (712f), with a construction budget of $49,000,000 with a 40 month build time

Assignment name: Construction of Freshwater place North Melbourne	Country: Australia
Location: Melbourne	Address:1 Queens Bridge Square Melbourne VIC 3000
Professional Staff Provided: Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC Engineers	Number of staff: 16
Client: Freshwater Place apartments	Start Date: 2002
Finish Date: 2005	Duration: 36 Months
Name of Senior Staff: Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience) Shreysha – Head of Architecture (25 years industry experience) Vani – Sanitary Coordinator (23 years industry experience) Simar – HVAC Designer (20 years industry experience) Estefania – Senior Structural Engineer, Construction manager (24 years industry experience) Jack – Senior Electrical Engineer (20 years industry experience)
Description of Project: This project consists of the construction of the Freshwater Place apartments in North Melbourne. The structure is 63 (673f) stories and has a budget of $295,000,000 with a construction time of 38 months.

1.3 Project objectives

Deliver a successful and profitable project
Prepare complete design for the proposed construction work
Prepare cost estimate and review the viability and feasibility of these works in terms of cost, time and quality
Carry out complete construction supervision during construction stage
Ensure that the work is carried out in a timely manner
Ensure that the project is implemented in accordance with the conditions of the contract
Ensure that the cost of construction is controlled without exceeding the allocated budget
Prepare monthly reports regarding the progress of the works and the conditions of site, investigate the obstacles and recommend practical remedies.

2. Project description:

The proposed VU development complex is to be constructed in the CBD area of Melbourne. The site is located at 364 and 372 Lt Lonsdale St. Currently, both sites (364 and 372 Lt Lonsdale St) are occupied with single and double storied vacant buildings made up of bricks. The site of the proposed building is bounded by roads and properties on four sides. A road runs between existing site marking the boundary for 364 and 372 Lt Lonsdale St on the eastern and western side respectively.

The shape of the site is regular and the area is about approx. 1935 m2 including the dividing roads. 32 storied complex has been proposed on the site for office use. The conceptual design consists of 4 basements for parking and numbers of plant rooms required for the complex. Ground floor is designed for retail purpose. The street level floors will be fully landscaped and will have limited area of retail and entertainment areas.

The cost of the building is estimated to be around $120 million including financial charges and cost escalation. The total development period is 30 months including three phases (design, permits and construction).

ORGANIZATION STRUCTURE

MANAGEMENT TECHNIQUES TO BE ADOPTED WHILE EXECUTION

Construction management plan

Construction supervision and management aims at the accomplishment of the construction as per the contract agreement.
Construction work can be imagined to be having two parts, namely manpower and material mobilization
It basically consists in the provision of a competent team of supervisors who can for see the requirement of a particular quantity of the material and manpower in the different stages of the works
The list of jobs to be done are as follows
- Quality assurance and timely performance of the works
- Check and approve time and construction schedule, drawings, data and samples submitted by contractor
- Maintains accounts of construction
- Inform the management at a specific period on the status of the project in terms of cost, time and performance (daily reports, monthly progress report, site meetings report and final reports).
- Preparation of project completion report
- Project handover
- Final acceptance certificate

Quality assurance procedures

We have proposed a team of experts with highest professional skills in order to maintain the quality works of the project. The design and drawings will be carried out as per the relevant codes. Final drawings of design and detailing will be freeze prior to the initiation of the construction phase. Preparation of cost estimate, bill of quantity and specifications will be done by experienced professional and will further be checked by senior personnel. Specification will specify the constructions methodology and details of materials to be used in the project to avoid low quality materials and poor workmanship.

Risk management plan

In the construction industry, every project is prone to some risks that affects the work progress. In order to avoid its impact, risk should be identified and manage beforehand to achieve the project objectives in terms of cost, time and quality. Our company has gained experience in mitigating the risks and delivering the past projects successfully. For VU development complex we will identify, analyze, evaluate and prepare a mitigation plan according to the standards (IEC/ISO 31000:2009).

Communication management plan

To carry out the project in an effective manner a proper system of information will be developed to avoid miscommunication between Client and the consultants. It will keep the parties up-to-date regarding the work progress. In order to complete the proposed project successfully within the stipulate time frame, extensive interaction will be carried out with the client.

Health and safety plans
- Management is determined to implement safety in all activities on site and action to eliminate risks related with health and welfare of the stakeholders.
- We will provide a safe working environment, facilities for the welfare of workers, information, instruction, training and supervision necessary to ensure the safety of workers from injury and health risks
- We will improve our performance through effective safety management
- Each worker has to follow safe work practice to avoid injury to themselves, others as well as plants and equipment.

FEES PROPOSAL:

Project Managers And other Personnel	Fee per hour	Rate per year	Total Fees	Personnel Assignment %
Construction Manager	$179	$483K	$1.2M	18%
Project Director	$140	$378K	$945K	14%
Structural engineer	$120	$324K	$810K	12%
Sanitary coordinator	$111	$299K	$747K	11%
HVAC designer	$103	$278k	$695K	11%
Senior civil engineer	$118	$318K	$795K	12%
Senior electrical engineer	$109	$294k	$735K	11%
External consultants x 4	$100	$270k	$675K	10%
Total Fee Proposal	$6.6M	100%

Deliverable	Acceptance Criteria
Project definition and detailed schedule	Our definition of the project must align with customer’s task brief
Permits to be approved (VIC government, Melbourne city council, traffic management, demolition, environmental)	All permits are approved
Cost model estimates for hired labour	All costs have been assessed and approved
Risk management evaluation	All risks have been assessed and a risk management plan has been commissioned
Procurement costs (Steel, hardware etc.)	All costs have been assessed and approved
Consultation with stakeholders who may affect the project	All concerns of the stakeholders have been addressed before the project begins
Project management plan (PMP)	The PMP must describe what the project will do, as well as how and when it will be done
Status reporting	The status of the project is compared to planned deadlines
Execution phase	Each construction period is executed and signed off
Project closure	Once the project has been successfully completed

DELIVERABLES:

Appendices

Roles and Responsibilities

Designation	Responsibilities
Chief Operating Officer-CEO	Executing BBMS’s vision and mission Working with investors and sponsors
Quality Assurance / Quality Control Division	Stating quality control procedures Supervising quality inspections
General Manager-GM	Handling projects at the state level Supervision of Construction Managers on different projects
Account and Finance Department	Managing all Financial aspects Audits Implementing cost control Prepare financial reports
Safety Committee	Analysing and Implementing safety on sites Define safety procedures Safety training
Construction Manager- CM	Accountable for all field activities Supervising overall project Outlining construction methods
Procurement Manager	Preparation of all contractual documents Administration and control of contracts
Project Manager- PM	Project planning, monitoring and controlling Collaborate with client representative for any changes in action plan Managing activities with time, cost and quality constraints