Project plan for esso supermarket

I have to create a project plan for a Deferent branch for a Esso Supermarket. This involve import all necessary hardware likes computers for check out stations, mobile barcode readers for scanning the prices and relabeling them for any reduced price offers etc. It has been said that the building infrastructure already exists and is developed by local builder. However, i need to develop a plan that incorporates all electrical, plumbing and networking. All these tasks are done by electrician, plumber and network engineer; each and every cost Â£200, Â£250 and Â£300 a day correspondingly. Major tasks include getting the quotations from different vendors, comparing the prices and deciding the specs and vendor, ordering the checkout stations, cabling, physically installing the checkout stations, putting the LAN cables and connecting all the checkout stations to the network and finally installing all the required software for the system.

I need one week to decide the specification and get it approves by our top management. Vendors usually its take two to three weeks to get you the order delivered. Assume all check out stations hardware, mobile barcode readers are supplying by one vendor. However, the air conditioning units are supplying by a different vendor and takes up to two weeks. Cabling work is done by a network engineer and installation of air conditioning units is done by a contractor. These jobs may take a maximum of 3 working days. After all hardware is in its place, all the software must be is required to be installed. This takes a maximum of 5 working days. This has done by internal IT staff member from the head office. We had already that all required software is available and ready to be installed.

As the store is largest , we decided to buy 30 checkout stations, each of which include a monitor, keyboard, card (magnetic stripe) reader, bar code reader, digital weighing scale, printer, pin and chip card reader, conveyor belt system etc. Each check out station would normally cost Â£1000. Twenty air conditioning units, 10 freezers to store frozen food are also necessary. Air conditioning units and freezers cost Â£500 and Â£750 respectively. Two security systems be installed at each of the two entrances. This cost Â£1000 each unit. Hardware staff cost Â£300 per day. There are 2 hardware specialists working on the project. The budget for this project is Â£150,000. Base on this Scope as project manager i have to develop the Esso supermarket Period of three months if i finished early my teem get eligible to get bones

1. Identifying the most important tasks

A) Collecting quotation from Various Vendors

B) Compare the prices range and decide the specs

C) Order the checkout station

D) Plumbing

E) Electrical

F) LAN Cables

G) Networking

H) Installing all the request soft ware

This main project can be divided into major 5 tasks. Under this major task there will be several sub tasks which will be executes one after another and parallel according to the project need.

1) Initiating

This is the first phase of the project. Here the project formally commencing between the project sponsor and the project manager. Here first kick off meeting will be initiated here the outline of the project will be discussed and the detailed project charter will be formally developed. After developing the project charter the project manager will review the key points with project sponsor and finalise the project with project sponsor.

2) Planning

Here the project planning will be started. Before the actual project implementation the project should be well planned in every area of execution. Here the project manager develop a comprehensive project plan this includes the project scope, project objectives, the project deadlines, project quality plan, project communication and project configuration plan this will be outline the roles and responsibility of the individual people. This plan will be sent to the project sponsor approval and review after make necessary changes and finally accepting the project plane.

3) Executing

Here the actual project implementation starts. Before the project implementation the required hardware, software and other equipments had to be purchased. So the project behalf of the Esso supermarket is decided to develop a RFP (Request for proposal) and decided to call for the proposal from the different supplier and then review the capabilities of each supplier and then short listed some of the very famous supplier in UK. Thereafter the interview has been concluded and the final vendors are selected and the price and the after sales services arrangement were negotiated and the project contract is signed. After that the vendors are in different time periods they send all the necessary hardware and equipments to the site. The electric cable wiring and the electric circuit installations were done in the site. The main plumbing has been done from plumbers and order to install the air condition and the freezers. After that the computer local area network is done by network engineers and all the connection were connected then the checkout stations were installed. After this the security cameras were installed at the stores. Then the required software is installed after this check the functionality with SRS and reviews any changes. Then the user or new staffs are s recruited and given the training

4) Controlling

Controlling the system is done by in the way of continues status report and monitoring the progress review meetings.

5) Closing

After the project is implemented the project post analysis is done and checks whether the actual project milestones were achieved

2. Identify the order the tasks (Top-to-Bottom)

To setup a new superstore branch

Electrical

Â

Â Electric cable Wiring

Â

Â Electric cable Wiring

Â

Â Electric cabling designing

Â

Â Freezers, Air Conditions

Â

Â Computers, security cameras

Â

Â Checkout Stations

Â

Purchasing Hardware

Â

Implementation

Â

Outsourcing application

Analysis & Design

Closing

Â

Post Analysis Review

Â

Progress Review Meeting Â

Status Report

Â

Project Plan approved and baseline

Â

Review Project Plan

Â

Develop Project Plan

Devolve project scope

Â

Controlling

Â

Develop Project Charter

Â

Kick-off meeting

Charter signed

Â

Executing

Review Project Charter

Â

Initiating

Planning

Â Air condition plumbing

Â

Plumbing

Â

Â Freezers Plumbing

Â

Local Area Network DesigningÂ

Â

Local Area Network & Till InstallationsÂ

Â

LAN Cable WiringÂ

Â

Install Check out work stationsÂ

Â

Implementing Application SoftwareÂ

Data Wiring & connecting all Checkout StationsÂ

Â

Air Condition InstallationÂ

Â

Installing freezersÂ

Â

User Acceptance Testing (UAT)

Install Software

Review SRS

Install Security cameraÂ

Â

2.1 Low level detail task (Finish-to-Start, Parallel)

Initiating

Kick-off meeting

Develop Project Charter

Review Project Charter

Charter Signed

Planning

Devolve project scope

Develop Project Plan (Quality, Communication, Configuration)

Review Project Plan

Project Plan approved and baseline

Executing

Analysis and Design

Prepare RFP

Sourcing

Call for Proposals

Review Proposals

Shortlist Suppliers

Negotiate &Select Supplier

Prepare Contract

Implementation

Purchasing Hardware

Purchase Checkout Station

Purchase Computers and all other accessories

Purchase Air condition

Purchase Freezers

Purchase Security Camera

Electrical

Electric cabling designing

Electric cable Wiring

Electric fittings

Plumbing

Air condition plumbing

Freezers Plumbing

Local Area Network &Till Installations

Local Area Network Designing

LAN Cable Wiring

Install Check out work stations

Data Wiring &Connecting all Checkout Stations

Air Condition Installation

Installing freezers

Install Security System

Implementing Application Software

Install Software

Review SRS

User Acceptance Testing (UAT)

recruit user &User Training

Controlling

Status Report

Progress Review Meeting with Management

Closing

Post Analysis Review

Serial Tasks or Finish-to-start

Parallel Task

According to above detail task the blue colour task shows the serial tasks which a particular task will start when another task is finish (Finish-Start). The yellow colour tasks are the parallel task which can be executed simultaneously at a same time. In the above question there are 5 major task been divided into sub tasks as it is shown above task list. Task number 10 & 11 will be parallel executed after the task 9 is completed. Task number 23 & 28 will be parallel executed after the task 22 is completed. Similarly the task number 26 & 30 will be parallel executed after the task number 25 is finished. The task 32 & 33 will be parallel executed similarly after the task number 28. The task 39 & 40 will be parallel executed similarly after the task number 32. Finally the task 41 & 43 will be parallel executed similarly after the task number 37.

3. Risk Matrix

The following risk matrix shows the level of risk which affects the project.

High

R2, R3

significant

Moderate

R1, R4

Low

R10

Probability

Low

Moderate

Significant

High

Impact

Risk = probability x impact

R1: Inefficient staff

R2: Shortfalls in externally supplied equipments

R3: Staff sickness affecting critical activities

R4: Shortfalls in contract employed staff

R5: Failure of checkout workstation

R6: Failure of electricity network

R7: Failure of Local area Network equipment

R8: Staff unhappy with the payment.

R9: Defect in Software Application

R10: Mistake in Plumbing design

4. Total Time taken to finish the superstore to up and operational

Initiating

Mon 06/09/10

Fri 10/09/10

Project preparation

Mon 06/09/10

Develop Project Charter

Tue 07/09/10

Review Project Charter

Wed 08/09/10

Charter Signed

Thu 09/09/10

Fri 10/09/10

Planning

Mon 13/09/10

Thu 23/09/10

Devolve project scope

Mon 13/09/10

Wed 15/09/10

“Develop Project Plan (Quality, Communication, Configuration)”

Thu 16/09/10

Fri 17/09/10

Review Project Plan

Mon 20/09/10

Tue 21/09/10

Project Plan approved and baseline

Wed 22/09/10

Thu 23/09/10

Executing

51d

Fri 24/09/10

Fri 03/12/10

Analysis and Design

Fri 24/09/10

Wed 29/09/10

Prepare RFP

Fri 24/09/10

Wed 29/09/10

Sourcing

Thu 30/09/10

Tue 12/10/10

Call for Proposals

Thu 30/09/10

Review Proposals

Fri 01/10/10

Shortlist Suppliers

Mon 04/10/10

Negotiate &Select Supplier

Tue 05/10/10

Thu 07/10/10

Prepare Contract

Fri 08/10/10

Tue 12/10/10

Implementation

37d

Wed 13/10/10

Thu 02/12/10

Purchasing Hardware

28d

Wed 13/10/10

Fri 19/11/10

Purchase Checkout Station

Wed 13/10/10

Tue 19/10/10

Purchase Computers and all other accessories

Mon 01/11/10

Fri 05/11/10

Purchase Air condition And all other accessories

Mon 08/11/10

Wed 10/11/10

Purchase Freezers And all other accessories

Thu 11/11/10

Mon 15/11/10

Purchase Security System and all other accessories

Tue 16/11/10

Fri 19/11/10

Electrical

24d

Wed 20/10/10

Mon 22/11/10

Electric cabling designing

Wed 20/10/10

Tue 26/10/10

Electric cable Wiring

Mon 08/11/10

Fri 19/11/10

Electric fittings

Tue 16/11/10

Mon 22/11/10

Plumbing

Wed 27/10/10

Thu 04/11/10

Air condition plumbing

Wed 27/10/10

Tue 02/11/10

Freezers Plumbing

Wed 27/10/10

Fri 29/10/10

Aircondition cabling

Mon 01/11/10

Tue 02/11/10

Freezer cabling

Wed 03/11/10

Thu 04/11/10

Local Area Network &Till Installations

27d

Wed 27/10/10

Thu 02/12/10

Local Area Network Designing

Fri 05/11/10

LAN Cable Wiring

Mon 08/11/10

Fri 12/11/10

Install Chck out work stations

Mon 15/11/10

Fri 19/11/10

Data Wiring &Connecting all Checkout Stations

Mon 22/11/10

Fri 26/11/10

Air Condition Installation

Wed 27/10/10

Fri 29/10/10

Installing freezers

Wed 27/10/10

Fri 29/10/10

Install Security System

Mon 29/11/10

Thu 02/12/10

Implementing Application Software

10d

Mon 22/11/10

Fri 03/12/10

Install Software

Mon 22/11/10

Fri 26/11/10

Review SRS

Mon 29/11/10

Tue 30/11/10

User Acceptance Testing (UAT)

Wed 01/12/10

Thu 02/12/10

recruit user &User Training

Fri 03/12/10

Controlling

Mon 06/12/10

Tue 07/12/10

Status Report

Mon 06/12/10

Progress Review Meeting with Management

Tue 07/12/10

Closing

Wed 08/12/10

Post Analysis Review

Wed 08/12/10

According to the working the super store will be finished and up and running on the 24th of Dec2010. This date is well inside the 3 month target period.

5) Establish the labour costs and provide a work breakdown structure and contain these costs. The WBS have to contents a estimates and mirrored on the work breakdown structure and have to be capable of ‘rolling-up’ to show the overall cost of the project and the individual cost of each sub deliverables

Develop a work breakdown structure for the hardware tasks which have tangible outcoming and a (PBS) process breakdown structure for those tasks which are process oriented.

We can link the two structures, i.e. WBS and PBS so one project manager can manage the project or do you have other suggestions?

The Total Labour Cost for this Project – Â£ 53,400 All Details Attach on Appendix – 1

The Total Materials Cost for this Project – Â£ 51,500 All Details Attach on Appendix – 2

Total Direct cost – Â£ 104,900

Assuming the Direct Overhead cost and General and Administration Cost from the total Direct cost

Total Direct Cost – Â£ 104,900

Direct Over head cost 20% – Â£ 20,980

Total Direct Cost – Â£ 125,880

5. Work Breakdown Structure (WBS)

5.1 Labour Cost WBS

Labour Cost

Â£ 53,400

Air Condition Installation Â£ 2000

Contractor

Â£2000

Install Security System Â£ 600

Installing freezers Â£ 600

LAN Cable Wiring Â£ 1200

Air condition plumbing Â£1200

Electric cable wiring Â£3000

Hard Ware Staff

Â£6600

Install Check out work stations Â£ 4200

Install Security System Â£ 1200

Data Wiring Â£ 8400

LAN Cable Wiring Â£ 6000

Local Area Network Â£ 600

Freezers Caballing Â£ 1200

Air condition caballing Â£ 1200

Net work Engineer Â£ 25200

Plumber

Â£6000

Freezers Plumbing Â£3000

Air condition plumbing Â£ 3000

Install Security camera Â£ 400

Data Wiring Â£ 800

Electric fittings Â£ 3200

Electric cabling designing Â£ 1600

Electric cable wiring Â£ 7200

Electric cabling designing Â£ 1600

Electrician

Â£13600

Hard Ware Task

5.2 Hardware WBS

Install Security System

LAN Cabling

LAN Cable Wiring

Freezers Plumbing

Freezer Cabling

Air-condition

Air condition plumbing

Electric cable Wiring A/C

Electric Cabling

Freezers pipe lining

Pipe lining to A/C

Electric cable Wiring Freezer

Fixing The Security System on suitable place

Under Floor LAN Lining

Electric cable wiring for Check out station

6. Develop a project plan using Project 2007

6.1 WBS using Project 2007

6.2 GANN Chart using Project 2007

6.3 Network Diagram using Project 2007

7. Organisational Breakdown Structure (OBS)

The OBS provides an organizational rather than a task-based perspective of the project.Â The hierarchical structure of the OBS allows the aggregation of project information to higher levels when project responsibilities are defined. An OBS might include the Project Manager at the top of the structure with Internal IT team, Building team l feeding into the Project manager. Each of the responsible team would have staff/staffs responsible for that organization. Pictorially, the structure might resemble this. This Performing Department level is where the responsibility and resources needed to accomplish.

Project

Manager

Internal

IT Team

Tea

Building

Team

Electrical Staff

Tea

Plumbing Staffs

Tea

Software staffs

Tea

Hardware Staffs

Tea

Network staff

Tea

8. Critical path analysis

The critical analyse made from Project 2007 the following red colour task were shown in the Gann chart.

The Critical Path is follows as

Kick-off meeting -> Develop Project Charter -> Review Project Charter -> Charter Signed -> Devolve project scope -> Develop Project Plan -> Review Project Plan -> Project Plan approved and baseline -> Prepare RFP -> Call for Proposals -> Review Proposals -> Shortlist Suppliers -> Negotiate & Select Supplier -> Prepare Contract -> Purchase Checkout Station -> Electric cabling designing -> Freezers Plumbing -> Air-condition cabling -> Freezer cabling -> Local Area Network Designing -> LAN Cable Wiring -> Install Check out work stations -> Install Software -> Review SRS -> User Acceptance Testing (UAT) -> Status Report -> Progress Review Meeting with Management -> Post Analysis Review

Main Problem is in the task number between 22 and 26. If the outside vender is not supply the equipment then the whole project will get delay

9. Responsibility matrix.

The following matrix shows the responsibly of each

Role and Responsibilities:

Â

Project Sponsor

Project Manager

System Engineer

Network Engineer &IT executive

Plumbing

staff

Electrical

staff

Â

Allocation of funds

Â

Overall supervision

Â

Project Management

Â

Analysis &Design

Â

pÂ

Plumbing

Electricity

cabling

Â

RÂ

Purchasing Hardware

Â

Â R

Data/Power Wiring &Hardware Installation

Â

Implementing Application Software

Â

Status Report

Â

Quality Assurance

Acceptance

Â R

Responsibility -R

Participation -P

10. Reference

Kamaran Saqib(2008), Class Notes.

Clifford F. Gray and Erik W.Larson(2008), “Project Management, the managerial process”, (4th edn), McGraw-Hill International Edition.

Schwalbe K.(2005), “Information Technology Project Management”, (4th edn), Thomson course technology.

Appendix

Appendix 3 Building planning

Air Conditions

Check out station

Security System

Freezers

Network Cabling and Electric Caballing

Plumbing and Electric Caballing

188

1000

188

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